Privacy and Data Protection Policy

Effective from: August 1, 2025

1. Data Controller Information

Name: SEOxAI Agency

Registered office:

2. Data Processing Principles and AI Usage

The SEOxAI website is supported by artificial intelligence technology (e.g., keyword research, content generation), however we do not perform automated analysis of personal data. AI does not make any decisions independently; all analytical or content suggestions are reviewed and approved by human experts.

3. Scope, Purpose and Legal Basis of Data Processing

3.0. Summary of Data Processing Purposes

We process personal data exclusively for the following predefined purposes:

Website operation and security (Technical)
Visitor statistics compilation (Analytics)
Contact and quotation (Communication)
Contract fulfillment and invoicing (Administration)

3.1. Website Visits – Cookies

Our website uses cookies for operation and service optimization. This data helps ensure technical stability, enhance visitor experience, and support traffic and marketing analysis. We use the Cookiebot platform for cookie management.

Data processed: IP address, browser type, operating system, visit time, pages viewed, user behavior
Data processing purposes:
- Ensuring essential functionality (necessary cookies)
- Saving user preferences (functional cookies)
- Collecting and analyzing statistical data (analytics cookies)
- Displaying personalized marketing (marketing cookies)
Legal basis: Consent through the cookie manager (GDPR Art. 6(1)(a)). For technical cookies, legitimate interest (GDPR Art. 6(1)(f)).

3.2. Contact and Quotation Requests

Data processed: name, email address, message content, optionally phone number
Purpose: responding to inquiries, sending quotations, maintaining contact
Legal basis: voluntary consent (GDPR Art. 6(1)(a)), or preparation of a contract (GDPR Art. 6(1)(b))
Data processor: when submitting the contact form, we use the Formsubmit.io service, which forwards messages to us as a technical intermediary.

3.3. Client and Partner Relationships

Data processed: contact person's name, email address, phone number, position
Purpose: contractual communication, administration, invoicing
Legal basis: performance of a contract (GDPR Art. 6(1)(b))

4. Data Processors and Partners

Google Ireland Ltd. – Providing Google Analytics services
Formsubmit.io – Contact form forwarding
Cookiebot (Usercentrics) – Cookie consent management
Firebase / Google Cloud – Hosting and service infrastructure
OpenAI, Google AI – AI-based technical support (not for data processing purposes)

5. Data Retention Period

Cookies: up to 2 years
Contact data: maximum 2 years
Contractual documents: 8 years (as required by Accounting Act)

6. Your Rights

Right to information
Right to access processed data
Right to rectification and erasure
Right to data portability
Right to restriction of processing and right to object
Right to exemption from automated decision-making and to request human intervention

7. Legal Remedies

For questions or complaints, write to us: info@seoxai.hu
Supervisory authority: Hungarian National Authority for Data Protection and Freedom of Information – https://naih.hu

8. Data Security

We protect data with appropriate technical and organizational measures (HTTPS encryption, access control, access logging).

9. Amendments to This Policy

We reserve the right to modify the content of this policy. The latest version is always published on this page.